Entrepreneurs, especially those who are forced to do most of the work for a company (from providing services or making a product, all the way to managing) often complain that they simply don’t have the time. Which is totally understandable.
If only we could focus on those activities that actually bring them profit, instead of wasting time on paperwork and bureaucracy…
To have more time, the key is to make routine tasks as automatic as possible.
One of the time consuming tasks is also preparing and sending invoices. Entrepreneurs often procrastinate on this task because it is an embarrassing task. As a result, they often forget to write the bill or. Betray! View spreadsheets, look up customer data, enter amounts, etc. It is not a description of a work that might be particularly attractive. Above all, it takes a lot of time – especially if you use Word or Excel for invoicing (and in many business solutions, the task isn’t the most fun).
Many people still write invoices manually (for example, in a bound bill book), which means rewriting them into the tax cash register.
Put in a lot of effort, and then the invoice doesn’t end up in the shape you wanted… Have you ever thought that the shape of the invoice you deliver to the customer matters? To create an impression of professionalism, which in turn affects how you (and your company) are perceived by the client?
Example from practice: I recently started an apartment renovation, which also involved changing the tiles in the kitchen. Mainly due to seeing my better halves (the kitchen is still more of its scope :)), we reviewed all the larger and smaller ceramic suppliers. Once you choose the tiles, follow the checkout. The invoice came in the form of an Excel spreadsheet and contained no fewer than 4 errors – including the dimensions of the required squares and the agreed payment terms. The company’s response to my warning was: “Wow, we left an earlier invoice and forgot to fix it.” It didn’t take long for something to go wrong that would drastically affect customer satisfaction (and even that experience didn’t instill much confidence in me). All this just because they issue invoices in Excel spreadsheets…
The professional appearance of the account evokes a feeling of credibility, confidence and stability in the client. It also eliminates the possibility of billing errors.
So what are the benefits of a professional invoice?
- Increase company visibility: Companies spend huge amounts of money to raise the profile of their brand. They advertise on posters, flyers, websites and logos printed on pens, notebooks and T-shirts. For the overall graphic image of the company, it makes sense not to forget about the “branding” of the issued invoices.
- Higher priority in payments: The customer prefers to donate his money to the company from which he received the invoice, it is transparent, clear and looks like it was prepared by an experienced company that knows what they are doing.
- Take advantage of other functions that the solution offers: some business solutions or. Accounting software (also AccountingBox) enables the identification of direct debits and/or periodic invoices. So if you charge for a service for the same customer multiple times (say once a month), the system takes care of it automatically.
But how is such an accounting program used?
Invoicing systems have become so simple today that working with them no longer requires advanced computer skills. All you need is internet access.
example oz. Invoice instructions can be found in this video.
We have prepared a short guide for you that explains it 7 steps to enter e-commerce in the company. You can download it for free by clicking on this link.